A common problem
We often hear how writing emails in English can cost just too much time. One solution that works for many people is to begin building a “toolbox” of useful phrases. A toolbox is a simple idea – you just start keeping a list of common and useful expressions – perhaps on your desktop or in a notebook next to your keyboard? There’s nothing wrong with reusing some standard phrases if it helps save you time and communicate clearly. You probably already have 2 or 3 sentences you reuse again and again. But sometimes the tone just isn’t right, is it? To help you find the right words when you need them here are 20 great expressions for closing an email. As you read through them ask yourself two simple questions:
1. When would I use this?
2. When will I use this?
Expressions for thanking
1.Thank you for your help. / time / assistance / support
2.I really appreciate the help. / time / assistance / support you’ve given me.
3.Thank you once more for your help in this matter.
Expressions with a future focus
1.I look forward to hearing from you soon / meeting you next Tuesday.
2.I look forward to seeing you soon.
3.I’m looking forward to your reply.
4.We hope that we may continue to rely on your valued custom.
5.We look forward to a successful working relationship in the future.
6.Please advise as necessary.
7.I would appreciate your immediate attention to this matter.
Expressions for showing them you want to help
1.If I can be of assistance, please do not hesitate to contact me.
2.If you require any further information, feel free to contact me.
3.If you require any further information, let me know.
4.Please feel free to contact me if you need any further information.
5.Please let me know if you have any questions.
6.I hope the above is useful to you.
7.Should you need any further information, please do not hesitate to contact me.
8.Please contact me if there are any problems.
9.Let me know if you need anything else
10.Drop me a line if I can do anything else for you
FAQs
Ending with "Best regards," "Sincerely," or "Thank you" works well. These are polite and show respect, perfect for professional settings. "Looking forward to our next steps," Ideal for emails that are part of ongoing projects or discussions, indicating a forward-looking approach.
Which is the best closing to an email responses? ›
10 best ways to end an email
- 1 Sincerely. This traditional sign-off is a popular choice because it ends an email on a positive, yet formal, note.
- 2 Regards. ...
- 3 Best wishes. ...
- 4 Cheers. ...
- 5 Take care. ...
- 6 Best. ...
- 7 Thank you. ...
- 8 I appreciate your [help, input, feedback, etc.]
Closing line expressions showing future support
Please let me know if I can provide further information on this matter. If you require any further information or assistance, please feel free to contact me to let me know. Please let me know if you have any further questions or if there are any issues on this matter.
Is best a professional way to end an email? ›
This is the best email sign-off, according to Business Insider. “Best” is a safe and inoffensive choice for most occasions. At the same time, if you feel this email ending is too colloquial, you can pick “Best regards” for an initial email. If you sincerely want to express gratitude, this closing remark is fine to use.
What is a closing phrase? ›
You should select a closing phrase that is suitable for your audience. For example, if you are writing to a client or colleague you should select a professional closing phrase like “Sincerely,” or “Thank you.”
How do you end a formal response? ›
Kind regards – A professional sign-off, but with a bit lighter tone. Regards – A straightforward email ending that you can't go wrong with. Sincerely – A bit archaic but still professional sign-off. Thank you – The same as “Thanks” but more appropriate for professional emails.
What is another word for sincerely in an email? ›
Here are some possible alternatives: Yours truly, All the best, Warm regards, Respectfully, Faithfully, Thanks again, Appreciatively, Gratefully yours, Cordially, Thank you in advance, As ever. Hope this helps!
How do you end a formal response letter? ›
10 ways to end a business letter
- 1 Yours truly. Like a navy blue jacket or a beige appliance, “yours truly” doesn't stand out, and that's good. ...
- 2 Sincerely. ...
- 3 Thanks again. ...
- 4 Appreciatively. ...
- 5 Respectfully. ...
- 6 Faithfully. ...
- 6 Regards. ...
- 7 Best regards.
Warm email sign offs
It's used to indicate that you hope the email recipient experiences only good things in the future.
What is a professional closing? ›
Consider your relationship
Your closing should be appropriate to the relationship you have with the recipient. If the letter is to a supervisor, someone you've never met or someone you don't know very well, choose a formal and professional ending like “Sincerely,” “Regards” or “Respectfully.”
"Best regards" is probably the most popular signoff for an email or letter. It can be used both formally in a professional or business setting, but it can also be used informally, say in birthday card or personal letter.
How do you end a friendly letter? ›
2. Add a closing
- Best.
- Best wishes.
- Kind regards.
- Many thanks.
- Stay well.
- Thank you.
- Thanks.
- Warmly.
Best way to end a business email
- Thank you/thanks/thanks in advance - the classic sign-off to use unless you already used it in the email body.
- All the best - a good option when you connect to new people.
- Regards/Best regards - if a recipient doesn't know you and you want to be extra polite, apply them.
Sincerely, Regards, Yours truly, and Yours sincerely - These are the simplest and most useful letter closings to use in a formal business setting.
