Giving Contact Information - Useful Language for Conversations (2024)

Giving Contact Information - Useful Language for Conversations (1) Giving Contact Information

You can use most of these sentences both in formal and informal contexts.

Listen Giving Contact Information - Useful Language for Conversations (2) to these sentences and Repeat!

How do I get in touch?
How can I get back to you?
Are you on e-mail?
You can reach me AT ... (phone number, address, e-mail address)
You can reach me via e-mail: ... (e-mail address)
You can reach me via e-mail at ... (e-mail address: youremail@yourserver.com)

You'll find me at home after six.
You'll find me at 28 Doston Street. ("at" + number)
You'll find me somewhere in Oxford Street! ("in" when no number is specified)
You'll find me at the (swimming-)pool/at the computer...
You'll find me at the local bar, sitting by myself, reading a thick book...
You'll find me at my blog.
You'll find me where we used to meet before.
You'll find me at table A-6.

If you need to get in touch with me, you can reach me at ... (same options as above)
If you need to get in touch, call me at...
If you need to get in touch with us, please give us a call.
If you need to get in touch with us, don't hesitate to give us a call.

For contact information on (the) members of (the) staff, please see attached file.

Please, do not hesitate to get in touch.
Please use this form to get in touch with us.
If you've got a specific question about our services, then why not check out our website and get in touch with us!
If you have any questions or comments, please get in touch with us.

E-mail is the best way to get in touch with me.
The easiest way to get in touch with us is BY/VIA phone or email.
Feel free to get in touch with us if you feel we can help, or if you have any questions about ...
You are welcome to get in touch with us if you have any questions.
You can contact us...
Listed below is contact information for various departments within the company.
For contact information for the Office of ..., see ...

---
I'll call you later...

OK, then. I'll get back to you as soon as I get home.
OK, then. I'll get back to you later.
OK, then. I'll get back to you when we get the order.

Giving Contact Information - Useful Language for Conversations (2024)

FAQs

What are some examples of telephone conversations? ›

8. Talking on the Phone
  • A: This is Ray. May I speak with Lee? B: Yes, this is Lee speaking. A: Lee. How are you today? ...
  • A: Good morning, this is Ray speaking. Is Lee in? B: Hi, Ray. This is Lee. A: Good morning, Lee. ...
  • A: May I speak with Lee? This is Ray. B: Lee here. A: Lee, I thought that was you. How's it going?

How to talk in a telephone conversation? ›

  1. Write down what you want to talk about.
  2. Rehearse the call beforehand.
  3. Start with some small talk.
  4. State your purpose in calling clearly.
  5. Remember good manners.
  6. Focus on pronouncing your words clearly.
  7. Try to listen as much as you talk.
  8. Control your surroundings if possible.

How to start a conversation with a customer on the phone? ›

5 Conversation Starters to Make You Sound Less Awkward on the...
  1. Talk About Today. A lot of us start phone calls with a generic, “How are you?” But adding one little word to that sentence turns a default phrase into a meaningful question. ...
  2. Mention an Industry News Trend. ...
  3. Ask About Their Work. ...
  4. Chat About the Company.

How can I improve my phone conversation skills? ›

Here are some tips we can all use to enhance our telephone communication skills.
  1. Speak slowly and clearly, and don't use medical jargon. ...
  2. Listen actively. ...
  3. Develop rapport. ...
  4. Give each call your full attention to help the patient know you are listening. ...
  5. Be clear about the plan.

How can I be a better conversationalist on the phone? ›

How do you keep a conversation going on the phone?
  1. Ask more involved questions to demonstrate your interest in the conversation. ...
  2. Keep small talk to a minimum. ...
  3. Try to connect emotionally during the conversation by asking meaningful questions that direct the attention to your conversation partner.
Mar 1, 2024

What are the golden rules of telephone conversation? ›

Note the date, the caller's name, phone number, and message. Listen carefully, speak clearly, and be friendly. Always begin a call by introducing yourself or your company, if applicable. Make sure your voice projects strength and clarity.

What are the 5 important phases of a telephone conversation? ›

A telephone conversation typically includes five stages: opening, feedforward, business, feedback, and closing.

What are 5 telephone manners to improve communication? ›

Phone Etiquette
  • Answer the call within three rings.
  • Immediately introduce yourself.
  • Speak clearly.
  • Only use speakerphone when necessary.
  • Actively listen and take notes.
  • Use proper language.
  • Remain cheerful.
  • Ask before putting someone on hold or transferring a call.
Jul 23, 2020

What is effective telephone communication? ›

A key skill for phone communication is listening actively and attentively. This means paying attention to what the customer is saying, and not interrupting or jumping to conclusions. It also means using verbal and non-verbal cues, such as "uh-huh", "I see", and nodding, to show that you are listening and understanding.

How to talk professionally in office? ›

7 tips for more effective communication in the workplace
  1. Know where to communicate—and about what. ...
  2. Build collaboration skills. ...
  3. Talk face-to-face when you can. ...
  4. Watch your body language and tone of voice. ...
  5. Prioritize two-way communication. ...
  6. Stick to facts, not stories. ...
  7. Make sure you're speaking to the right person.

How should we start a pleasant conversation with customer? ›

How to talk to customers in person, over the phone, and online
  1. Say hello and introduce yourself. ...
  2. Get to know your customer. ...
  3. Keep the conversation short and sweet. ...
  4. Make sure your client feels heard. ...
  5. Say thank you and wish them well.
Oct 26, 2022

What do you say in a professional phone call? ›

Use a standard greeting, such as “Thank you for calling [company name], this is [your name]. How may I assist you?” or “Good morning/afternoon, thank you for calling [company name], this is [your name].” Using a standard greeting helps to ensure consistency across all calls.

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