How to Hire International Employees: 5 Steps (2024)

How to Hire International Employees: 5 Steps (1)

There are several reasons why your company may want to hire international employees. Perhaps you’re looking to develop and stimulate growth, or maybe you’re hiring foreign workers because you need a rare skillset. No matter the reason, expanding your company or business globally is often a smart business move that can expand your global presence, increase sales, and help your business stay ahead of the competition.

While this all sounds very promising and beneficial, the process of hiring international employees can be challenging and shouldn’t be underestimated. This article will cover the following 5 steps that will help you hire international employees with confidence:

  1. Prepare for cultural and legal alignment
  2. Set up a global recruiting strategy
  3. Factor in additional time and resources for hiring
  4. Designate a team to manage the international hiring process
  5. Train your workforce to promote diversity and collaboration

1. Prepare for Cultural and Legal Alignment

Working in a multicultural workplace can offer great opportunities to your workforce. Through learning new ways of problem solving and communication, the benefits of a diverse work culture are even greater than they’ve ever been.

However, it’s important to realize that working in an environment with different cultures can also present some challenges in terms of communication and integration, but also in terms of the process itself. Before you start your candidate search, you need to be aware of these challenges, and you’ll want to ask questions such as:

  • What are the labor laws and rules, both for the US and the candidate’s home country?
  • What’s the economic forecast for hiring employees from particular countries?
  • Are there any differences in cultural values and etiquette that could impact your workplace?

These topics are important to figure out since they could lead to disagreements and conflicts in the workplace or even legal compliance issues. Be sure to set clear expectations for potential applicants by including your company’s culture and values in your job post as well as your general goals for specific markets. Doing so will help you to pull in candidates more attuned to your business culture and needs.

Besides the cultural preparation, it’s important to become thoroughly aware of the immigration regulations and visa sponsorships when you hire international employees. Getting this wrong can not only impact your ability to fill a particular position, but it could also create legal exposure for your business.

2. Set Up a Global Recruiting Strategy

The next step in your international employee expansion plan is deciding on an international recruitment strategy. There are several ways of finding employees who are looking to work at an international company. Global job boards are specialized in helping you find international employees. They have databases filled with candidates who are specifically looking to work for international companies.

When going over resumes remember that countries may have different etiquettes and customs when it comes to how to write a resume and what information to include. Be sure to mention any specific information that you need from candidates, but also include general information that you may not think requires a mention. This will help to avoid any misunderstandings and, ultimately, will get you the information that you need.

Are you planning to be fully in charge of the hiring and onboarding process of new employees? Visa requirements, international tax and employment laws, and cultural practices all need to be considered when you onboard and hire international employees yourself.

If these requirements and obligations are a bit too much, don’t be discouraged. You can also consider working with a global professional employer organization (PEO) who are experts in dealing with all HR-related tasks of hiring international employees. They oversee the collecting and processing of all paperwork, so the only thing you’re in charge of is finding the right candidate.

By working with a PEO partner you can protect your business from any legal issues you might come across when hiring and onboarding foreign workers.

3. Factor in Additional Time and Resources for Hiring

Your next step is to create a timeline for the hiring process. Depending on the immigration status and visa process, the hiring process can take between 1-5 months. It’s important to keep this in mind as it can be up to 6 times longer than the timeline for hiring U.S. workers.

It’s also important to create an international hiring budget. Hiring a new employee always involves costs, from job board fees to background checks. When you hire international employees there are additional costs required for legal compliance, which can add up to several thousand dollars in immigration fees, legal fees, and other expenses. That’s why it’s important to create a budget, so your company is prepared for any added costs of hiring foreign workers.

4. Designate a Team to Manage the International Hiring Process

Global expansion needs close attention to the interview and onboarding processes and to managing the paperwork that will be required. Allocate specific individuals on your hiring team who will oversee each aspect and make sure that everyone is on the same page in terms of responsibilities and deadlines.

Once you’re comfortable with your preparations and your team, get the hiring process started. Whether the process is virtual or face-to-face, the interview is not that different from hiring a local employee. However, there are a few dos and don’ts when interviewing a foreign candidate.

Stay away from questions that are directly about the candidate’s racial or ethnic background. These can give the wrong impression to the job seeker and are usually illegal to ask anyway. Instead, focus on questions such as: “Are you eligible to work in our country, or will you require sponsorship at any point?” This will tell you whether your business is going to be responsible for sponsoring the candidate or not.

In addition, while you can’t ask about the national origin of the candidate, you can ask what their native language is, and what other languages they speak if it is relevant to the position.

5. Train Your Workforce to Promote Diversity and Collaboration

When different cultures and nationalities are working on the same team you must create a constructive work environment that fosters mutual understanding. It helps to ensure that employees feel connected to each other. Diversity training can help de-stigmatize prejudices, encourage inclusion, and provide a way to communicate effectively among different nationalities.

Encourage discussions on values and beliefs and how these can influence people’s behaviors. Focus on cultural awareness so employees are educated on similarities and differences among cultures. One approach is to honor observed holidays from each culture, so each employee feels that their nationality and background are being honored.

Implement training as soon as possible so you can focus on building a positive work environment from the start and create an exceptional experience for all employees.

Are You Ready to Hire International Employees? We Can Help

Hiring foreign workers creates many opportunities and benefits for you and your prospective employee. If you’re looking to expand your business on a global level, these 5 steps will help your process run smoothly, but we have more tips and advice to share. Stay connected with Monster and get the latest international hiring trends for your business.

How to Hire International Employees: 5 Steps (2024)


How do I hire international employees? ›

How to Hire International Employees: 5 Steps
  1. Prepare for cultural and legal alignment.
  2. Set up a global recruiting strategy.
  3. Factor in additional time and resources for hiring.
  4. Designate a team to manage the international hiring process.
  5. Train your workforce to promote diversity and collaboration.

What are the steps that employers must complete to hire an employee? ›

Before you hire employees
  • Make sure you have an EIN (Employer Identification Number). ...
  • Set up records for withholding taxes. ...
  • Define the role you're hiring for. ...
  • Find your candidates. ...
  • Conduct interviews. ...
  • Run a background check. ...
  • Make sure they're eligible to work in the U.S.

Can US companies hire overseas workers? ›

Yes, a U.S. company can hire foreign workers abroad. However, hiring overseas employees comes with unique challenges, such as navigating foreign tax and employment regulations, correctly classifying workers, and running global payroll.

How do I hire a non US citizen? ›

You must first request certification from DOL before submitting your I-129 petition to USCIS. For H-1B nonimmigrants, a Labor Condition Application, and for H-2A and H-2B nonimmigrants, an Application for Temporary Employment Certification must be filed in accordance with DOL instructions.

How do I pay a foreign employee? ›

Let's look at some of the most common methods companies are using for paying overseas employees overseas, the benefits and potential drawbacks for each.
  1. Online payment service providers. ...
  2. Professional employer organization (PEO) ...
  3. Partner up with a local business. ...
  4. Set up a local branch. ...
  5. Employer of record (EOR)

What is the 6 step hiring process? ›

A full cycle recruitment process involves six main stages: preparing, sourcing, screening, selecting, hiring, and onboarding.

What are the 7 steps in the selection process? ›

Listed below is a closer look at each stage of the selection process.
  • Application. The first stage in the talent selection process is the application. ...
  • Initial Screening. ...
  • Interview. ...
  • Pre-Employment Assessments. ...
  • References and Background Check. ...
  • Final Selections. ...
  • Offer and Onboarding.

What are the 9 steps in the hiring process? ›

Nine critical steps in hiring process
  • Research and analyze. ...
  • Write a job description. ...
  • Engage in marketing and promotion. ...
  • Reach out to passive candidates. ...
  • Review applications. ...
  • Screen candidates. ...
  • Conduct interviews. ...
  • Negotiate with and hire candidates.

What is the process use for a newly hired employee in the organization? ›

An onboarding process is used to help new employees adjust to the social and performance aspects of their jobs as quickly as possible. Parts of the employee onboarding process can be as simple as introducing new hires to their coworkers and as complex as providing in-depth training on company software and procedures.

What are the three criteria an employer should consider when hiring employees? ›

3 Most Important Criteria When Hiring
  • Capabilities: Of course, any prospective employee must have the ability and qualifications to do the job you are hiring that person to do. ...
  • Value: You also need to look at what value the individual brings to the organization. ...
  • Cultural Fit: Finally, there needs to be a cultural fit.
Jun 25, 2014

Can you hire someone internationally? ›

Hire international contractors

The good news is it's entirely possible to hire and pay contractors abroad with speed, simplicity, and no hidden fees. You can onboard, pay, and manage contractors anywhere in the world using an international contractor management platform.

How do I sponsor a foreign worker? ›

How do I sponsor a foreign national?
  1. Determine what position the hire will fill. ...
  2. Conduct recruiting process, background checks and verification of documentation. ...
  3. Apply for a work visa. ...
  4. Obtain Department of Labor certification. ...
  5. Comply with insurance requirements. ...
  6. Meet salary and benefit requirements. ...
  7. Cross your fingers.

How can an employer sponsor a foreign worker in US? ›

In most cases, the correct form for employment-based sponsorships is Form I-140, Petition for Alien Worker. As the petitioner, you can choose to do this electronically or by paper mail. Depending on the details of your situation, you may need to submit additional supporting documentation.

How much does it cost to hire international employees? ›

Oct 20, 2023. Hiring foreign workers for your organization can be costly, with the average cost-per-hire exceeding $4,000, according to a report by the Society for Human Resource Management.

How much does it cost to sponsor a foreign worker? ›

It costs approximately $4000 to sponsor a work visa but may cost $8,000-9,000 if a company has more than fifty employees and 50% of those employees are foreign nationals.

Can a US company hire a foreign independent contractor? ›

If you are hiring a foreign contractor, you will need to have them complete IRS Form W-8BEN. This form is used to certify that the contractor is not a US citizen or resident alien and are not withholding any taxes from the US government. It also helps ensure that they pay their taxes in their home country.

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